HPEP Board Meeting

September 2016

A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill

Meeting called to order by Kinky_Cajun @ 6:02PM, September 11, 2016

In Attendance

Board Members present:

Kinky_Cajun – Chairman

VintageKinkyDoll – Secretary

Luluann – Treasurer

Willing84 – Membership Coordinator

Minnylynx – Charity Coordinator

DomKoz – Education Coordinator

Aide-de- camp – SIG Coordinator

Quorum met – 7 of 7 Board Members were present

A total of 19 members in attendance.

Approval of Minutes

The minutes from the previous meeting in August were read and approved.

Reports

SIG Coordinator Report

HELL – 4 present, unknown topic

Switches – 14 present, unknown topic

Sub Support – 24 present, positive & negative effects of submission on your life

TSK – 10 present, open forum

LoneStar Leather – 25 present, Leather etiquette

Houstonian Primals – 18 present, What primal means to you?

Big/Littles – 11 present, no topic

Newcomer’s Report

– Aug 21 st – 7 new members present

– Sept 7 th – 8 new members present

Charity Report

August’s Charity was RSVP in Baton Rouge. We collected $168 in cash donations and four car

loads full of clothing, cleaning supplies, toys for kids, toys for adults and bedding.

September’s charity will be “old dogs” through SPCA. The money collected will be used to

purchase items requested by the organization. minnylynx will purchase the items and get them

delivered to the charity in the HPEP’s name.

Head DM Report

-No scenes stopped

– No incidents reported

-No medical attention required

Treasurer’s Report

Beginning Balance: $4467.14

Bills: $393.36

Deposits: $1530.00

Final Balance: $4697.79

Old Business

1) Educational Munches

Need the topics for the rest of the year. DomKoz will open next week’s meeting and also put

up a thread asking for ideas that the community wants to learn or hear about at these

munches.

Next week’s munch will be chaired by Kinky_Cajun and will involve discussions about the

online issues of the past few weeks, how to respond to rule violations, what safeguards are in

place at our parties, and a question and answer session.

Left_Hook and Tracilynn will be in attendance to discuss their August scene and internet

discussions.

2) HCC Meeting Recap

HellKittenJ attended for HPEP and discussed the pin & poster contest and the bars involved in

this year’s LUEY celebration. A new thread will be posted asking for submissions to the contest.

New Business

1) Executive Session 1

ExecSessionSept-1.doc

1) Executive Session 2

ExecSessionSept-2.doc

2) Executive Session 3

ExecSessionSept-4.doc

3) Executive Session 4

ExecSessionSept-3.doc

4) Executive Session 5

ExecSessionSept-5.doc

Motion made to appoint Dominous as Head DM and TxCowboy as Sergeant At Arms for the

remainder of this board’s year PASSED

Motion: Kinky_Cajun

2 nd : Willing84

Both accepted their positions.

BREAK

Kinky_Cajun called a break at 7:39PM

Meeting called to order at 7:48PM

5) August Scene details and aftermath

Out of all the public statements made online, the educational munch will be used to address the

facts of the night and answer questions from members.

We have made 2 posts to address any misunderstandings and give the facts of the night. We have

adhered to our policies of no more drama online and shut each of the threads to prevent any

problems.

New policies are going to need to be made to deal with the drama online and to break the trend

of slandering the club. Also to reinforce the policy of how to ask the board questions versus the

posts in the group intending to cause undue drama.

POLICY: Slander of the club “HPEP”, is subject to suspension of membership, for cause,

or expulsion from the club, under bylaws 2.4.1. PASSED

6) September Party details

Legacy party will be celebrating the 25 th anniversary of the club.

Numerous members will be attending and talking about the beginning of the club. Instead of a

demo, we will hear about the club’s history and start-up of HPEP.

Food & Drinks – VintageKinkyDoll, minnylynx, aide-de- camp

Ice – Kinky_Cajun

Music – Kinky_Cajun

Door – VKD

Walk through – Kinky_Cajun

Orientations – Willing84

Motion made to up budget for food and decorations for this party to $4pp PASSED

Motion: Kinky_Cajun

2 nd : Luluann

7) HPEP Adventures

1 st Friday of each month to do something fun. Once each quarter the “adventure” will be held on

the 2 nd Saturday.

Friday night ideas:

Inside skydiving

bowling

Quarterly ideas:

Winery trip to the Hill country

Visit to an out of town dungeon and attending a party as a large group of kinksters

8) Vetting bottoms – DomKoz

DomKoz discussed that bottoms are not vetted like Tops and Doms are and this needs to be

addressed.

“Vetting” as an Education Munch topic is proposed. It was decided that this is not a board issue,

due to the liability that opens us to if something goes wrong. We need to support personal

responsibility between members.

Colored lanyards are discussed as a possible way to identify those who are willing to play and

their role (Dom, sub, Switch).

9) DM’s as lifeguards or play police – DomKoz

DomKoz discussed the role of the DM as lifeguards or play police, especially in a rope scene.

It was decided that this was not a board issue and is up to the Head DM and DM’s at the party

witnessing the scene. They are trained and taught to step in when they feel they need to step in.

If a Top or Dom disrespects our DM’s, the board supports that member being told to stop their

scene and leave the party.

If SIGs invite our Head DM and/or DM’s to their meeting to discuss the role of the DM’s they

would go.

Questions

None

Meeting Closed

Kinky_Cajun asked if any further business was to come before the board – none proposed.

Kinky_Cajun closed the meeting at 8:40PM