Board Meeting

A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill

Meeting called to order by Kinky_Cajun @ 5:59PM, June 5, 2016

 

In Attendance

Board Members present:

-Kinky_Cajun – Chairman

-VintageKinkyDoll – Secretary

-Luluann – Treasurer

-HellKittenJ – Membership Coordinator

-LadyAurora – Education Coordinator

-Minnylynx – SIG Coordinator

Quorum met – 6 of 6 Board Members were present

A total of 7 members in attendance.

 

Approval of Minutes

The minutes from the previous board meeting in May were read and approved.

Reports

SIG Coordinator Report

SubSupport – 17 present – “Different Dynamics of Submission”

Switches – 6 present – “Jealousy”

TSK – meeting tomorrow night

HELL – 4 present – “The Image”

LoneStar Leather – 7 present “Leather Protocols”

Newcomer’s Report

2 newcomers munches this month and they have gone very well.

 May 15 th – 23 new members present

 June 1 st – 10 new members present

Charity Report

Charity of the month was Camp Hope. Cash received was $160.00, VintageKinkyDoll

purchased different items for the charity and delivered them in the club’s name.

June’s Charity is Covenant House. All funds and items will be collected at the Black &

Blue Weekend and distributed through the purchase of needed items.

Head DM Report

 had a scene block numerous play stations

 had to tell a play scene about improper ties on the cross

 no injuries or reports

Treasurer’s Report

Beginning Balance: $4926.81

Bills: $1921.61

Deposits: $1265.00

Final Balance. $4270.17

Old Business

1. Banned/Expelled & Suspended Members

READ IN EXECUTIVE SESSION AND FILED

File listed is ExecutiveSessionJune-1

2. Black & Blue Weekend Event

a. Parking/Shuttle/Security

HKJ will check on locations, shuttles and security for the event

b. Decorations

VKD has all decorations, plates and cutlery that will be used at the event.

KC will check with DrSam about decorating on Thursday night.

c. Door prizes

Each board member will contribute a gift for the membership to have a

chance to win on Saturday night.

KC – toy

HKJ – toy

LadyA – toy

Minny – toy

Lulu – cheesecake

VKD – apron

d. Play spaces for the event (painters tape)

Each designated play space will be marked off with blue painters tape so

there are no more scenes that prevent others from using a neighboring

play space.

e. Dry erase boards

HPEP will purchase dry erase boards for each play space. They will be

used at HEAT and labeled with 1 hour sections so that the members can

sign up for a play space. It will also ensure that play spaces aren’t

monopolized.

f. Vendors List

KC will post a new thread on Fet to ensure that all who want to vend have

signed up and have paid by the cut off date. A new thread will then be

posted on Fet and on the .org site with each vendor and their personal

websites.

g. Demo’s list

The list of demo stations and presenters has been posted on Fet.

New Business

1. Drunks @ Party

Entered into executive session to discuss.

File: ExecutiveSessionJune-2

2. Elections and Accepted Nominations

a. Election committee

TexasLady4You, Girru, HellKittenJ and LadyAurora

b. Meet the Candidates

New thread and event has been posted on Fet. It will be a

question/answer event with the membership.

3. Friday Night Party

a. DM Shifts

Shifts will be covered from 9pm – 2am. Kinky_Cajun will be acting as

Head DM for the party.

b. Demo

Performed by Travis for the membership

c. Food – black & blue themed food and beverages – prepared by VKD and

minny

4. Saturday Night Party

a. DM Shifts

Shifts will be covered from 11pm-2am. Kinky_Cajun will be acting as

Head DM for the party. One DM will be present for the demo portion of

the party 8pm-11pm.

b. Demos & Bottoms

Each demo station is responsible for supplies and their demo bottom.

Demo bottom’s are responsible for their entry fees.

c. Food – food will be provided by the board, each member will bring one

main dish and one side item. Minny and VKD will provide desserts

5. Sunday Afternoon Party

a. DM Shifts

Shifts will be covered from 1:30pm-5pm. Kinky_Cajun will be acting as

Head DM for the party.

b. Demos

Two separate spaces will be reserved for the different demos provided.

c. Food – breakfast and brunch foods, small finger foods – prepared by VKD

and minnylynx

6. Executive Session

a. Incident at SubSIG

File listed is ExecutiveSessionJune-3

b. Altercation at Party

File listed is ExecutiveSessionJune-3

c. Stalking at Party

File listed is ExecutiveSessionJune-4

d. Scene @ B&B Friday Night

File listed is ExecutiveSessionJune-5

7. BIGs/littles SIG

The owners of the Sig have expressed an interest in joining under the umbrella of

HPEP. The owners will let us know further details after the June elections.

Questions

None

**Closed Meeting**

Kinky_Cajun asked if any further business was to come before the board. None

proposed.

Kinky_Cajun closed the meeting at 8:55PM