A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill
Meeting called to order by Kinky_Cajun @ 5:08PM, October 4, 2015
Board Members present:
-Kinky_Cajun – Chairman
-Luluann – Treasurer
-LadyAurora – Education Coordinator
-Slave_snap_snap – SIGs/Charity Coordinator
Quorum met – 4 of 5 Board Members were present
A total of 4 members in attendance.
Approval of Minutes
The minutes from the previous board meeting from September were read and approved.
Reports on Committees
SubSupport – 21 present “mental illness and how it affects your submission”
Switches – 12 present “Switch/Dom 24/7 relationships”
TSK – Unknown present
HELL – No meeting in September
2 newcomers munches this month and they have gone very well.
September 2nd – 21 present
September 20th – 35 present
Charity of the month was Turning Point, a homeless shelter that focuses on the elderly. Cash
received was $130.00 Slave_snap_snap will take items purchased with collected money to the
October’s Charity is the Houston Food Bank and we are asking for cash and food to help the
pantry get ready for Thanksgiving.
Reducing the entry fee has worked great and filled the DM shifts.
Scrolling badges were well received and very easily identified by all present.
Two issues at the last party.
1) equipment not previously set up for play was asked to be used. Dr Sam agreed and
2) member wore an inappropriate outfit outside, was notified and situation was fixed.
KC is going to teach and certify a few members as Dungeon Monitors on Monday the 12th
the equipment was set up
Beginning Balance: $825.36
Final Balance. $1126.80
Cashier’s Check for $2820.56 still outstanding. Audit amount shows overage of $0.72, with final
balance on hand being $1127.52
1) Bylaw revisions
Bylaws with be reviewed with legal counsel and then reviewed by board in the next week.
Board will then post for discussion with the membership. A schedule will be discussed with
Midtown and posted for the membership’s attendance and participation.
2) Monthly Education Munch & Questionnaires
Lady A will have questionnaire posted by Friday (Oct 9th) to the website. She is also going to
post the questionnaire on Fet for a greater participation.
3) End of term Ball/Gala & budget
The board will reach out to numerous venues around town as well as possible vendors, presenters
and potential demonstrators for the gala. Concerns being budget, food, alcohol and ability to
have scenes or play time in their establishment.
4) Bank Account details
Slave_snap_snap has researched with numerous banks and found that an EIN# is required to
open an account in the group’s name. We will also reach out to a CPA about the legalities and
financial requirements for a social club on banking and DBA.
Motion: Obtain an EIN# in the HPEP name in order to open an account, deposit cash on hand
and cashier’s check from previous account. Motion: PASS
Motion made: Kinky_Cajun
Kinky_Cajun discussed the legal advice of not having a DBA for the club and it not being
required. Slave_snap_snap and LuluAnn both mentioned that a DBA is needed to open a bank
account if the account is in the club’s name versus a personal member’s name. Lady A voiced a
concern of not having a DBA and putting the money in a personal member’s name. It is fine at
the moment yet as the board changes members it sometimes causes issues and could cause
problems that the club has previously dealt with.
A further discussion will be had after talking to the CPA and possibly kink friendly attorney.
5) Job Descriptions
Each board member is asked to review and approve or propose changes to the board officer job
descriptions by October 15th.
Kinky_Cajun called a break at 6:00PM
Board session called back to order at 6:08PM
1) October Party Planning
Theme: “Carnal Evil”
Demo: Blood Play
Other details, food, music, decorations and a possible photo booth were discussed. Details will
be discussed via board email thread.
2) Event Advertising
Motion: To crosspost party notifications between HEAT and HPEP to help advertise both
group’s parties. Motion: PASS
Motion made: Kinky_Cajun
3) Executive Session was called at 6:21 and closed 7:12PM to return to stated Board meeting.
Member has been contacted and given a 30 day suspension. After 30 days (Nov 5th) the board
and member will re-evaluate on whether to continue ban or reinstate membership.
Kinky_Cajun asked if any further business was to come before the board. None proposed.
Kinky_Cajun closed the meeting at 7:23PM