Board Meeting

A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill

Meeting called to order by Kinky_Cajun @ 5:08PM, October 4, 2015

 

In Attendance

Board Members present:

-Kinky_Cajun – Chairman

-Luluann – Treasurer

-LadyAurora – Education Coordinator

-Slave_snap_snap – SIGs/Charity Coordinator

Quorum met – 4 of 5 Board Members were present

A total of 4 members in attendance.

 

Approval of Minutes

The minutes from the previous board meeting from September were read and approved.

Reports on Committees

SIG Coordinator

SubSupport – 21 present “mental illness and how it affects your submission”

Switches – 12 present “Switch/Dom 24/7 relationships”

TSK – Unknown present

HELL – No meeting in September

Newcomer’s

2 newcomers munches this month and they have gone very well.

September 2nd – 21 present

September 20th – 35 present

Charity

Charity of the month was Turning Point, a homeless shelter that focuses on the elderly. Cash

received was $130.00 Slave_snap_snap will take items purchased with collected money to the

shelter.

October’s Charity is the Houston Food Bank and we are asking for cash and food to help the

pantry get ready for Thanksgiving.

Head DM

 Reducing the entry fee has worked great and filled the DM shifts.

 Scrolling badges were well received and very easily identified by all present.

 Two issues at the last party.

1) equipment not previously set up for play was asked to be used. Dr Sam agreed and

2) member wore an inappropriate outfit outside, was notified and situation was fixed.

 KC is going to teach and certify a few members as Dungeon Monitors on Monday the 12th

the equipment was set up

Treasurer’s Report

Beginning Balance: $825.36

Bills: $103.56

Deposts: $405

Final Balance. $1126.80

Cashier’s Check for $2820.56 still outstanding. Audit amount shows overage of $0.72, with final

balance on hand being $1127.52

Old Business

1) Bylaw revisions

Bylaws with be reviewed with legal counsel and then reviewed by board in the next week.

Board will then post for discussion with the membership. A schedule will be discussed with

Midtown and posted for the membership’s attendance and participation.

2) Monthly Education Munch & Questionnaires

Lady A will have questionnaire posted by Friday (Oct 9th) to the website. She is also going to

post the questionnaire on Fet for a greater participation.

3) End of term Ball/Gala & budget

The board will reach out to numerous venues around town as well as possible vendors, presenters

and potential demonstrators for the gala. Concerns being budget, food, alcohol and ability to

have scenes or play time in their establishment.

4) Bank Account details

Slave_snap_snap has researched with numerous banks and found that an EIN# is required to

open an account in the group’s name. We will also reach out to a CPA about the legalities and

financial requirements for a social club on banking and DBA.

Motion: Obtain an EIN# in the HPEP name in order to open an account, deposit cash on hand

and cashier’s check from previous account. Motion: PASS

Motion made: Kinky_Cajun

2nd: LadyAurora

Kinky_Cajun discussed the legal advice of not having a DBA for the club and it not being

required. Slave_snap_snap and LuluAnn both mentioned that a DBA is needed to open a bank

account if the account is in the club’s name versus a personal member’s name. Lady A voiced a

concern of not having a DBA and putting the money in a personal member’s name. It is fine at

the moment yet as the board changes members it sometimes causes issues and could cause

problems that the club has previously dealt with.

A further discussion will be had after talking to the CPA and possibly kink friendly attorney.

5) Job Descriptions

Each board member is asked to review and approve or propose changes to the board officer job

descriptions by October 15th.

Break

Kinky_Cajun called a break at 6:00PM

Board session called back to order at 6:08PM

New Business

1) October Party Planning

Theme: “Carnal Evil”

Demo: Blood Play

Other details, food, music, decorations and a possible photo booth were discussed. Details will

be discussed via board email thread.

2) Event Advertising

Motion: To crosspost party notifications between HEAT and HPEP to help advertise both

group’s parties. Motion: PASS

Motion made: Kinky_Cajun

2nd: LadyAurora

3) Executive Session was called at 6:21 and closed 7:12PM to return to stated Board meeting.

Member has been contacted and given a 30 day suspension. After 30 days (Nov 5th) the board

and member will re-evaluate on whether to continue ban or reinstate membership.

**Closed Meeting**

Kinky_Cajun asked if any further business was to come before the board. None proposed.

Kinky_Cajun closed the meeting at 7:23PM