A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill

Meeting called to order by Kinky_Cajun @ 5:02PM, September 6, 2015

 

In Attendance

Board Members present:

-Kinky_Cajun – Chairman

-Luluann – Treasurer

-HellKittenJ – Membership Coordinator

-LadyAurora – Education Coordinator

-Slave_snap_snap – SIGs/Charity Coordinator

Quorum met – 5 of 5 Board Members were present

A total of 4 members in attendance.

 

Approval of Minutes

The minutes from the previous membership meeting were read and approved.

The minutes from the previous board meeting were read and approved.

Reports on Committees

SIG Coordinator

SubSupport – 18 present

Switches – 10 present

TSK – 6 present

HELL – 2 present, showing “Graphic Sexual Horror”. No meeting in September

Newcomer’s

2 newcomers munches this month and they have gone very well.

August 5th – 12 present

August 16th – 3 present

Charity

Charity of the month was CAP (Citizens for Animal Protection). Cash received was

$208.00. Slave_snap_snap loaded up at Sam’s with items they needed. LadyAurora

donated collars, leashes and adopted two kittens.

September’s Charity is Turning Point, a homeless shelter that focuses on the elderly.

Head DM

longshot1951 had 5 people to pull DM shifts for the party. 1 for each hour, which allowed everyone to play and enjoy their time.

There was one extreme scene which was done without an issue or problems.

LS would like to get a list of all certified DMs so that he can extend an invitation to act as a DM for the club.

Motion: Give all those who act as DM for a shift will get a discount for the party entry fee. 1 hour $5, 2 hours $10, 3 hours $15. Motion: PASS

Motion made: Kinky_Cajun

2nd: LadyAurora

Treasurer’s Report

Beginning Balance: $619.41

Bills: $207.17

Deposts: $412.50

Final Balance. $825.36

Cashier’s Check for $2820.56 still outstanding

Old Business

1) Bylaw revisions

Meeting was cancelled due to weather and no membership participation.

Second attempt to include membership participation will be held on September 20th, 5-7PM

2) Monthly Education Munch & Questionnaires

Questions need to have a final review from the Board members

Once questions are approved, LadyAurora will load questionnaires onto ServerMonkey and post in the Official HPEP FetLife Group, on the HPEP Group profile on FetLife, the hpep.org website and her personal profile page on FetLife.

Questionnaire will stay active for three weeks and then answers will be calculated and reviewed to provide topics the membership has chosen

3) End of term Ball/Gala & budget

Items to handle first

Venue – KC, HKJ and slave_snap_snap will reach out to three venues by Friday to discuss hosting an event of this size

Date – two dates will be considered for April, 2016

Committee – Kinky_Cajun, LadyAurora, HellKittenJ and Slave_snap_snap have formed a committee to explore the details of hosting a Black & Blue Ball

Numerous ideas and details about seeking help from the community and other clubs will be discussed with the committee and the membership.

4) Bank Account details

HKJ and Slave_snap_snap went to get a bank account and were given different conditions than previously required to open an account.

Discussion on getting an EIN, TIN or other possibilities to open a bank account for the club.

Recommended that they check with another bank before following through with the other federal requirements for one person.

Cashier’s Check has no expiration date on it, so it is valid after 90 days

5) Job Descriptions

Descriptions of each position were emailed out to the board members by Kinky_Cajun for review and additions.

Each board member will review the wording, duties for their office, responsibilities and performance expectations to have something in place by the next board meeting in October.

Also needing to be reviewed are the structure and uniformity of each office description.

Break

Kinky_Cajun called a break at 6:02PM

Board session called back to order at 6:16PM

New Business

1) Banning Members

Board dismissed the regular meeting for an executive session at 6:17PM and called back to regular order at 6:41PM.

LadyAurora, after taking notes during executive session, will draft a statement for review and ratification by the board, at the next meeting

2) Open Board positions

CatVain resigned her office of Secretary for the 2015-2016 year on Sept 2, 2015 for personal reasons. Thread found at

https://fetlife.com/groups/121050/group_posts/7754540

Board reviewed the current bylaws for office descriptions and requirements to replace the vacated position.

Motion: Offer secretary position to MistressJade and VintageKinkyDoll to share between them, to be non-elected officers, and not eligible for a vote on the current board. Motion: PASSED

Motion made: HellKittenJ

2nd: Kinky_Cajun

Office offered to MistressJade – ACCEPTED

Office offered to VintageKinkyDoll – ACCEPTED

The two new secretaries will be given admin capabilities to the hpep.org, board email threads and fetlife group immediately.

3) Educational Information for the membership

Providing legal resources for individuals that have consent issues.

4) Club Dates through December

Motion: Board meeting dates to have a set date and time each month. 1st Sunday of the month, 5-7pm. Motion: PASS

Motion made: Kinky_Cajun

2nd: LadyAurora

All dates for board meetings have been reserved

o October 4th

o November 1st

o December 6th

SIG dates have been provided on the FetLife board with rsvp’s if available

5) Club morale and cheerleading

Motion: To reimburse MistressJade $20 for the business cards previously ordered. Cards will be handed out at events and by board members to increase the club’s visibility. Motion: PASSED

Motion made: HellKittenJ

2nd: Slave_snap_snap

Discussion on board members participating in the community more, starting in their corresponding SIGs when possible. Also by attending other events and having a presence online as representatives of HPEP.

**Questions**

1) (longshot1951) How does a group become a HPEP sponsored SIG?

The group owner can submit a request to the HPEP board of directors for review.

**Closed Meeting**

Kinky_Cajun asked if any further business was to come before the board. None proposed.

Kinky_Cajun closed the meeting at 7:07pm.