Board Meeting

A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill

Meeting called to order by Kinky_Cajun @ 2:06PM, August 9, 2015

Review of rules for board meeting were discussed

In Attendance

Board Members present:

-Kinky_Cajun – Chairman

-CatVain – Secretary

-Luluann – Treasurer

-HellKittenJ – Membership Coordinator

-LadyAurora – Education Coordinator

-Slave_snap_snap – SIGs/Charity Coordinator

Quorum met – 6 of 6 Board Members were present

A total of 8 members in attendance.

Approval of Minutes

The minutes from the previous meeting (July) were read and approved.

Reports on Committees

SIG Coordinator

SubSupport – 2 events

Munch – 17 present “Q&A”

Mixer w/Doms – 63 present

Switches – munch was day of board meeting, will be reported in September meeting

TSK – 8 present “Different types of roles involved on the top side”

HELL – no report given, munch cancelled

Newcomer’s

2 newcomers munches this month and they have gone very well.

August 5th – ?? present, 6 new

August 18th – 40 present, 10 new

Charity

Unsure which charity will be given too. Waiting on notice from slave_snap_snap

Cash received was $383.00

Head DM

longshot1951 acted as Head DM for the July party. No incidents or accidents. Everyone

enjoyed a safe and fun play party.

Treasurer’s Report

Treasurer’s Report was unable to be delivered as records were emailed to secretary that

morning.

Old Business

1) Bylaw revisions

 The bylaw revisions will begin with a meeting on August 25th, 7-9pm at Mid Town Bar &

Grill

 KC will put up a post, on FetLife, to collect data from the membership.

 This will most likely take numerous meetings and membership input will be needed.

 KC has reached out to an attorney to review bylaws and structure. He has a meeting with

a kink friendly attorney on Friday. He will report back to the membership at the bylaw’s

meeting and the next board meeting.

2) Monthly Education Munch

 LadyAurora sent out a survey for what the membership wants to see. It is located online

at hpep.org and will then gather data from there.

3) Demo’s for remainder of the year

Discussion for the party demos

 August theme – Luau, Demo – branding, cell popping

 September theme – Back to School, Demo – spanking demo

 October theme – Halloween, Demo – blood play

 November theme – Leftovers, Demo – splooshing, food play

 December theme – Grinch, Demo – white elephant

4) DM class and Head DM Candidates

 DM class will be held August 29-30th

 longshot1951 needs to get his CPR training as well as CoT class training to qualify for

his appointment to Head DM.

 HKJ proposed he be voted into the spot now, because the board chose to appoint KC

before his certification before he had everything completed.

 LadyAurora disagreed to ensure transparency. It is better to wait until all of his

qualifications are current.

Motion: Appoint longshot1951 as interim Head DM until he gets class and cpr card – PASSED

motion: Kinky_Cajun

2nd: CatVain

5) End of term Ball/Gala

Item tabled until more information can be gathered

New Business

1) DBA, Bank Account & PO Box

 Previous treasurer (HarmonyInDuality) took her name off the DBA.

 HCC has been going through some issues where bar owners were taking out DBA’s in

the name of LUEY and LUEY weekend. To prevent the HPEP name being taken,

luluann, K_C and catvain have taken out a DBA. This will allow the cashier’s check in

the club’s name to be put into a club bank account.

 K_C couldn’t have his vanilla name on a public document linked to the club so HKJ and

Slave_snap_snap got the DBA.

 PO Box was opened in the Montrose area, giving it a general centralized area for club

business

 Bank account will be opened this week.

2) Job descriptions & responsibilities

Moved discussion to email forum due to time constraints

**Questions**

1) Is the education munch needed as an individual event?

The completed surveys on the hpep.org site will answer. The munch has the potential to

answer more than the demo before the parties.

2) Next board meeting will be when?

1st Sunday 3-5pm or 2nd Sunday 5-7pm. Event will be posted on FetLife

**Closed Meeting**

Kinky_Cajun asked if any further business was to come before the board. None proposed.

Kinky_Cajun closed the meeting at 3:03pm.