A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill
Meeting called to order by Lord_Maxximus @8:12PM, January 5, 2015

In Attendance
Board Members present:
Lord_MaXXimus, Chairman
Cynnister, Treasurer
SadisticLogic, Education Coordinator
VintageKinkyDoll, SIG Coordinator

Quorum met – 4 of 5 Board Members were present
A total of 46 members in attendance, see sign-in sheet for other attendees.

MINUTES
a) The minutes from December meeting were read and approved.
b) The Resignation of HellKittenJ was read.
c) The Special Emergency Meeting for the expulsion and dismissal of EssieCorleone and Don_VitoCorleone were read.
Motion made to approve minutes of meetings – PASS
Motion made by: VintageKinkyDoll
2nd: SadisticLogic

REPORTS ON COMMITTEES
SIG Coordinator
BIG/littles SIG – December Munch – Tuesday Dec. 11 2014 7-9pm @ Theo’s. 11 signed in
December Party – Sunday Dec 20, 2014 2-8pm, 14 signed in
January munch and events not decided on yet

HELL SIG – December Event – Friday Dec 12, 2014 8-11pm “Gradiva”, 4 signed in
Upcoming event January 9, 2015 8-11pm @ Masterwhip Manor, Kennel & Iguana Habitat for “The Story of O”

Switches SIG – December Munch – Sunday Dec 14, 2014 2-4pm, 10 signed in
Upcoming munch January 11, 2015 3-5pm @Midtown Bar & Grill “question and answer forum”

Alternative Lifestyle Relationships SIG – No report, will be back in January
Upcoming munch January 25, 2015 2-4pm @Spaghetti Western Cafe

Top of the Slash Kinksters SIG – No report, will be back in January
Upcoming munch January 5, 2015 630-9pm @Hibachi Grill Supreme Buffet “Definitions and labels”

Sub Support SIG – December Munch – Monday Dec 15, 2014 630-830pm @ undisclosed location “Questions and Concerns from the Newbies” 14 signed in
Upcoming munch January 15, 2014 630-830pm “open forum question and answer series”

Motion made to approve SIG report – PASS
Motion made by: VintageKinkyDoll
2nd: Cynnister

Membership Coordinator’s Newcomer Report
December 21st Newcomer’s munch had 37 signed in, with 21 new members present. Would also like to make a mention that out of the 21 newcomers 18 came to the party on the 27th, excited and happy to be with us.
Motion made to approve Newcomer’s report – PASS
Motion made by: VintageKinkyDoll
2nd: Lord_MaXXimus

Treasurer’s Report
Opening Balance $2891.80
Income
December HPEP Party $660.00
Expenses
Total Pay Outs $524.69
Ending Balance $3027.11
Motion made to approve Treasurer’s report – PASS
Motion made by: Cynnister
2nd: SadisticLogic

Dungeon Masters Report
Cindi_lou_Who was head DM for the December party. There were no incidents at the party.
Council of Tribes certification class has been set up and will be held on January 17th
Motion made to approve DM’s report – PASS
Motion made by: VintageKinkyDoll
2nd: SadisticLogic

Old Business
1) Home Colors and Banner
-HellKittenJ returned the banner for HPEP to the Board.
-Lord_MaXXimus was to talk to the Eagle to post our colors in December. He will get with them this month when he talks to them about the LUEY reception and details.
2) Other locations for parties and events
-The discussion of payment for outstanding debt to HOD was made. Check mailed Dec 22 and cashed.
-All information, grievances and concerns were discussed about a previous arrangements with HEAT and HOD.
-An arbiter was proposed to reach out between HPEP and HEAT. To try and achieve a 2-3 month contract so that HPEP is available to seek other locations or continue negotiations for a long term contract with HEAT.
Motion made to have HossHouston act as arbiter between HPEP & HEAT – PASS
Motion made by: VintageKinkyDoll
2nd: SadisticLogic
3) Newcomer’s Booklet
-Received booklet from HellKittenJ via email on December 18 and VintageKinkyDoll converted to Microsoft Word. Added new Houston clubs and changed the formatting for easier printing.
-VKD sent new booklet to Board officers on 20th for approval. Approved on the 20th. Printed copies for January newcomer’s munches and submitted bill to Treasurer in January Board Meeeting.
4) Bylaws
-QuirkyKimi had previously volunteered to complete bylaw changes in August. In December due to them being incomplete, a motion was made to have completed for the January meeting.
-QuirkyKimi sent pictures of files to VintageKinkyDoll on the 12th. VKD corrected, amended and changed with proposed amendments, grammatical changes and typographical errors.
-Sent to Board members on the 13th for approval.
-On January 1st and January 5th proposed amendments were added to the bylaws and approved by the Board.
-Bylaws with all proposed changes were submitted for official Board approval.
-Bylaws, with proposed changes were read in entirety.
Motion made to approve all bylaw amendments as read and submit to the membership – PASS
Motion made by: VintageKinkyDoll
2nd: Lord_MaXXimus
5) Financial Audits
-Financial records were sent by Cynnister to VintageKinkyDoll for monthly audits on December 11th.
-Audits were performed and submitted to Board with a $0.09 surplus
Motion made to approve auditor’s report for July, August, September, October and November 2014– PASS
Motion made by: VintageKinkyDoll
2nd: Lord_MaXXimus
6) Party Themes
Jan – Bondage A Go-Go
Feb – Scarlett Harlots
Mar – Kinky Karnivale
Apr – Ponies & Pets At Play
May – Naughty Neon
Jun – Fairy Tales, Fetish Style
Jul – Christmas in July
Aug – Back to School
Sep – Sexy Sports
Oct – Devils & Dolls Masquerade
Nov – Uniform Party
Dec – Wicked Wonderland
Motion made to approve party themes – PASS
Motion made by: VintageKinkyDoll
2nd: Lord_MaXXimus
7) Party Charities
Jan – Star of Hope
Feb – Houston Area Women’s Center & Blood Drive
Mar – Adopt A Platoon & HAWC Walk
Apr – Houston SPCA
May – Ronald McDonald House & Blood Drive
Jun – Readers for Leaders
Jul – Big Brothers & Sisters School Supply Drive
Aug – Sunshine Kids & Blood Drive
Sep – MD Anderson Craft Drive
Oct – AIDS Foundation Houston
Nov – Wounded Warriors Houston & Blood Drive
Dec – Houston Food Bank & Wreaths Across America
Motion made to approve party charity organizations – PASS
Motion made by: VintageKinkyDoll
2nd: Lord_MaXXimus
8) Party Demos & Education
Jan – Extreme Bondage
Feb – Fetish Wear
Mar – Night of Demos
Apr – Pony Play
May – Neon Wax
Jun – Role Play
Jul – Caning by Santa
Aug – Protocols
Sep – Take Downs & Rough Body Play
Oct – Fire Play
Nov – Boot Blacking
Dec – Spank A Thon for charity
Motion made to approve demo and education themes – PASS
Motion made by: VintageKinkyDoll
2nd: SadisticLogic
9) HPEP Events
LUEY42
Quarterly Blood Drives
HAWC Walk
Wreaths Across America
Other possible events may be added through the year for community outreach
10) Website
-Motion made in November to have incorrect and dead links removed from the HPEP.org site. Lord_MaXXimus reached out to Alexis to have removed. As of yet no changes have been made. Will reach out to Alexis again.
-Payment for site hosting and domain name paid to Alexis on December 4th
-Discussion had about moving .org and Fet group belonging to the Board of Directors. Issue tabled.
11) Membership lists & Secretary Books
-Numerous notices sent to HellKittenJ to provide the Board with her sign in sheets from the parties.
-Discussion had on retrieving actual monthly sheets (not provided) vs computer forms (provided) for the Board from HellKittenJ. HKJ stated she had shred all membership rosters pertaining to any time before June 2014 and would provide the rest to the board.
-Numerous notices sent to EssieCorleone to provide the Board with the Secretary books and paperwork.
-Lord_MaXXimus said he would reach out to Essie since her email account has gone unresponsive.
12) CoT Training and CPR Training
-The class has been opened to the entire community to take the CoT class and the CPR class will be $25 for the price of the card.
-Master Walker will be coming down on the 16th and stay through the 18th. He is coming with a couple who will be performing the CPR training.
Motion made to pay for a hotel for Master Walker – PASS
Motion made by: VintageKinkyDoll
2nd: SadisticLogic

BREAK
Lord_MaXXimus called for a break at 8:04PM
Called back to order by Lord_MaXXimus at 8:20PM

NEW BUSINESS
1) Appointment of Board Member
Nomination made to appoint sweetsublissa to the board – PASS
Motion made by: VintageKinkyDoll
2nd: Lord_MaXXimus
2) Appointment of Board Member
Nomination made to appoint Ms_Jade to the board – PASS
Motion made by: VintageKinkyDoll
2nd: SadisticLogic
3) Acceptance of resignation of QuirkyKimi
Email notification sent this morning for her resignation
Motion made to accept resignation of QuirkyKimi from the board – PASS
Motion made by: VintageKinkyDoll
2nd: Lord_MaXXimus
4) LUEY 42
a. banner received from HKJ
b. ad – due 15th
c. meeting for stuffing at HCC – jan 21st
d. skit/act – put up a thread in HPEP, music due 15th
e. hat – call for ideas
f. drink – vodka (Poison)
5) Bills
Bills read by Treasurer
Motion made to pay our bills for the month – PASS
Motion made by: VintageKinkyDoll
2nd: Cynnister
6) Membership Concerns
-Discussion brought by the membership and concerns made about Cynnister as the club Treasurer. A motion made by TxLady4you to remove Cynnister from Treasurer and reorganized into a different position with the other new board members.
-Lord_MaXXimus accepted the concerns of the membership and asked for 48 hours to reorganize the board into a structure better serving the membership – membership agreed to time limit.
-Petition brought before the Board by MsEm, with 15 signatures for removal of the entire board of directors for “appointing a person who put our entire group at risk” and “requested an election within 30 days in which no current board member may be allowed to run.”
-Petition accepted by the board for review. Under 4.6.2 (members who signed were not active) the petition was found invalid.

Closed Meeting
Lord_MaXXimus closed the meeting at 9:18pm.