A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill on July 10, 2014. The meeting was called to order at 7:10 pm by Lord_MaXXimus.

Board Members present:
Lord_MaXXimus, Chairman
Jenni28, Secretary & Financial Auditor
Cynnister, Treasurer
HellKittenJ, Membership Coordinator
SadisticLogic, Education Coordinator
HerPrecious, SIG Coordinator

Board Members absent:
QuirkyKimi, Volunteer & Charity Coordinator

Quorum met – 6 of 7 Board Members were present
See sign-in sheet for other attendees who were also in attendance.

SIG & Officer Reports:
Alt Relationship SIG – 24 attendees at last meeting. Topic was “Are You w/ the Right Partner.”
BIG/littles SIG – 19th Craft Day
HELL SIG – no report
SubSupport SIG – no report
Switches SIG – no report
Top of Slash SIG – no report
Newcomers Report – 7 new members at Sunday Munch; 9 new members the last weekday Social
Treasurer’s Report – Financial Auditor asked about $5 discrepancy b/w financials reported & amount actually deposited; received no answer
Motion for HPEP to renew HCC Membership of $125
Vote: 6 in favor, 0 opposed, 0 abstained
Motion carried
Motion for HPEP to use $69 LUEY Ad refund as credit towards HCC Membership
Vote: 6 in favor, 0 opposed, 0 abstained
Motion carried
– Daisyrider submitted to the Treasurer the receipt for the charity donation to Bering Omega Community services from May Party. The amount was $551.
DM Report – Report K_C emailed to board read & accepted

Agenda Items:
1. Moving of the treasury funds, PO Box, & DBA
Discussions were made as to why the whole board wasn’t notified until after decisions were made pertaining to:
– New DBA put in Cynnister’s name, not Lord_MaXXimus or just HPEP
– New bank account being opened by Cynnister w/ Sadistic Logic as 2nd signer
Motion for HPEP to establish a PO Box per ByLaws
Vote: 6 in favor, 0 opposed, 0 abstained
Motion carried
Motion for HPEP to obtain checks
Vote: 6 in favor, 0 opposed, 0 abstained
Motion carried

2. Board Communication
To be worked on by all board members.

HellKittenJ left board meeting

3. HEAT Contract
Still being looked into, discussions have not been taken place yet with venue.
Tabled to later meeting

4. Further discussions on volunteeers and comps/partial comps
Tabled to later meeting

5. PVC firewands / Edge Play at Parties
Lord_MaXXimus to make a post online stating “NO PVC firewands allowed”
SadisticLogic to look into setting up a class on making wooden firewands

6. Noise issues at parties (loud conversations, music too loud)
DMs, as well as, board members to mingle & try to move people to social areas

7. Party Planning
July 26 – Hot Summer Nights; Charity – TBD
Aug 23 – Kinky Carnival; Charity – TBD
Sept 27 – Uniform Party; Charity – TBD
Oct 25 – Meet the SIGs Night; Charity – TBD (Suggested Houston Food Bank)
Nov 22 – Babes in Toyland/Thanksgiving Potluck; Charity – TBD (Suggested Toys for Tots)
Dec 27 – December Decadence; Charity – TBD

8. New Head DM
Motion from Interim Head DM for July Party only to be Kinky_Cajun.
Vote: 4 in favor, 1 opposed, 0 abstained
Motion carried

General Membership Meeting

1. ByLaw Revision Proposals
Tabled to August meeting.

2. Other member comments and/or questions
Isssues were heard/discussed about disruptive board member(s) and inappropriate conduct.
Lord_MaXXimus to have conversation with board members over their behavior.

There being no further business, the meeting was adjourned at 8:23 pm. by Lord_MaXXimus.

The tentative date for the next Board Meeting is Thursday, August 7, 2014, at 7:00 pm.