HPEP Board Meeting
A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill
Meeting called to order by VintageKinkyDoll @ 5:58PM, November 5, 2017
Board Members present:
VintageKinkyDoll – Chairman
Minnylynx – Secretary
Luluann – Treasurer
Aide-de-camp – Education Coordinator
DaddysMarionette – SIG Coordinator
Momma_Lynn – Charity Coordinator
Quorum met – 6 of 7 Board Members were present
A total of 3 members in attendance. See attached list for attendees.
Approval of Minutes
The minutes from the previous meeting in October were read and approved.
SIG Coordinator Report
Switches – 11 present, “First realization/interest in being a switch”
Sub Support – 20 present, “Open discussion on service, consent, and M/s when one partner is ill”
TSK – 8 present, “Favorite ways to start a scene. Reading a bottom to decide if/when play level can be increased. Ways to control energy flow during a scene.”
LoneStar Leather – cancelled
Houstonian Primals – 11 present, “Round Table”, 15 present, Steak night
Houston Babygirls, Littles & Pets – 8 present, Carving pumpkins
- Oct 4th – 14 new members present
- Oct 15th – 8 new members present
October’s charity was the Houston Food Bank. We received $31 cash and items were donated in the club’s name.
November’s charity is the Toys for Tots.
Head DM Report
- No issues
- No First Aid
Beginning Balance: $3393.41
Account Balance: 2910.31
Final Available Balance: $
Media Coordinator’s Report
Visits to the webpage: 1 per week
New members: 8
Events added: all January
All events and threads have been changed to “authored by: HPEP Admin”
Leather Liaison’s Report
Leather Events attended for HPEP: 2
Bar night & HCC meeting
- HCC Meeting
Discussed what we will do at next month’s meeting.
- HPEP run pins
We need to order pins for upcoming LUEY. An offer of a donation to purchase the run pins will be confirmed before ordering.
Motion: Order a minimum number of HPEP pins to spend estimated $250 and sell for $5 each and offer them to other leather clubs at LUEY.
Made by: aide-de-camp
- Changing board roles
With recent updates and changes made to activities and club events, we have discussed the responsibilities of each elected board member and it has been proposed to take the Media Coordinator from an appointed position to an elected board member position. Charity coordinator will be absorbed by other board members and appointed upon the new board year.
Motion: Change elected Board member positions in the bylaws from “charity coordinator” to “media coordinator”.
Made by: MommaLynn
- November Party
Walk through – Dominious
Ice & drinks – lulu
Food – VKD & Minny
Door – lulu & Marionette
Final Walk through – Dominious
- Bar Night Schedule
December 1st Schedule:
- HPEP Adventures & Schedules
Adventures will be setup each quarter in the 2nd month of the quarter. Events will be posted with the yearly schedule in December.
- Social Media Accounts
Proposed Facebook, Instagram and/or Tumblr accounts to continue to keep our members informed of the group goings on. Discussion had decided that violates our core tenants of member privacy by offering a potential source of vanilla name information. We will keep the .org site and FetLife presence only.
- DM Classes and B&BW team setups
Class will be hosted and held 2nd weekend in March. Shooter and Dominious will get their potential team together and everyone must be in attendance for this class to participate in Black & Blue Weekend Security Team.
Tabled until December. HCC will set schedules at November 15th meeting.
VintageKinkyDoll asked if any further business was to come before the board – none proposed.