HPEP Board Meeting

August 2017

 

A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill

Meeting called to order by VintageKinkyDoll @ 5:50PM, August 6, 2017

   

In Attendance

Board Members present:

VintageKinkyDoll – Chairman

Minnylynx – Secretary

Willing84 – Membership Coordinator

DaddysMarionette – SIG Coordinator

Quorum met – 4 of 6 Board Members were present

 

A total of 5 members in attendance.  See attached list for attendees.

 

Approval of Minutes

The minutes from the previous meeting in July were read and approved.

 

Reports

SIG Coordinator Report

HELL – 0 present, “Secretary”

Switches – 18 present, “Vetting”

Sub Support – cancelled

TSK – 6 present, “Maintaining D/s dynamic while exploring switch relationships”

LoneStar Leather – cancelled

Houstonian Primals – 16 present, “Biting”, Steak night 17 present

Houston Babygirls, Littles & Pets – 10 present “Round table discussion”

 

Newcomer’s Report

  • Jul 16th – 4 new members present
  • Aug 2nd – 8 new members present

 

Charity Report

We raised $1094 for AVDA and bought a ton of stuff to bring to them.  They received 60 adult hygiene kits and 30 baby kits.  Pictures were uploaded to Fet.

 

August’s charity is the Houston Women’s Center.  Any cash received will be used to buy in-kind donation items.

 

Head DM Report

  • No incidents
  • No first aid

 

Treasurer’s Report

Beginning Balance: $2012

Bills: $1844.77

Deposits: $1133.56

Final Balance: $3393.41

 

Media Coordinator’s Report

Visits to Webpage:

  • 4 visits on July 10th
  • 3 visits on July 11th & 13th
  • 1 visit almost everyday the rest of the month

New Accounts:

  • 9 in June
  • 6 since July 1st, 4 that have not confirmed email

Events Added:

  • All of August, September & October events are published
    • Will keep an eye on fetlife for any new information to add to the events

Changes Made to site:

  • Altered the coding to make the layout more streamlined, changed text colors and background color
  • Added in header image
  • Removed dead links from education area and combined pages for some
  • Put login, register, and forgotten password forms on 1 page
  • Account drop down now is only user, members and logout
  • Updated board officers

Additions to site:

  • Pages for:
    • HPEP Black & Blue Weekend
    • HPEP Bar Nights
    • HPEP Adventures
    • Primals Group
    • BLP’s Group
  • Forums:
    • Added forum areas for Primals and BLP’s under sig forum
    • Removed testing forum posts
    • Moved a thread from DM area to newcomers
    • Added a post in DM area on who our Head DM & S.a.A. is
    • Added a post in newcomers about the munches
    • Added a post in Education about the munch

 

Leather Liaison’s Report

Leather Events attended for HPEP: 2

August Bar Night, HCC Meeting

 

Old Business

 

  1. HCC Meeting

Meeting was very quick.  Discussed LUEY schedule, installed new officers and will discuss LUEY at length next meeting

 

  1. Bar Night – August

We served black & blue ball and lemonade shooters.  With tips, we raised $279.

 

  1. Year End Closeout Reports

Action items outstanding to close yearly file:

  1. Police report for the theft of RTP’s car for accounting line item.
  2. Screen grabs from RTP for yearly incidents on Fet.

 

Please send another message to fet and email for a 30 day notice of official documentation.

 

  1. Black & Blue Weekend Event

We have a planning meeting on September 9 at 1pm with the planning committee and security team leaders.  Tickets went on sale at the July party.  The website is live and we are out there to keep pushing for more.

 

  1. Schedule

Bar night: minimum of 7 nights per year

Party Schedules – minimum of 10 parties per year

 

New Business

 

  1. Appointment

Motion: Nominations for Momma_Lynn to fill the empty Charity Coordinator place. APPROVED

Motion: VintageKinkyDoll

2nd: Willing84

 

  1. Dungeon

With the Austin dungeon closing, the Dallas problems with their dungeon and San Antonio losing their location, HEAT is the only public dungeon in Texas.  There are plenty of private, member-only dungeons, but we have the only public dungeon left.  We are going to need to do everything we can to be aware of suspicious activity around the parties.  Keep everyone vanilla outside the door.  Ensure that people are with their sponsors and/or members to even have the address.  

 

  1. IPE

Black & Blue 2018 is going to be an International Power Exchange Contest location and date.  We are going to provide them with a classroom to conduct their contests and have the potential to add around 50-75 ticket sales for contestants, supporters and others.  We will be adding more details, but this is a very big deal for Houston and for HPEP.  We will be making them welcome and adding this to all print materials.

 

Questions

None

 

Meeting Closed

VintageKinkyDoll asked if any further business was to come before the board – none proposed.

VintageKinkyDoll closed the meeting at 6:05PM