HPEP Board Meeting
December 2016

A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill
Meeting called to order by VintageKinkyDoll @ 6:00PM, December 4, 2016

In Attendance
Board Members present:
VintageKinkyDoll – Chairman
Minnylynx – Secretary
Luluann – Treasurer
Willing84 – Membership Coordinator
ReadyToPls – Charity Coordinator
Aide-de-camp – SIG Coordinator
Quorum met – 6 of 6 Board Members were present

A total of 5 members in attendance. See attached list for attendees.

Approval of Minutes
The minutes from the previous meeting in November were read and approved.

SIG Coordinator Report
Switches – Nov 13, 20 present, “How to switch from one side of the slash to the other”
Sub Support – Nov 28, 35 present, “Oral Sex”
TSK – Nov 7, 5 present, “General conversation”
LoneStar Leather – Nov UNKNOWN
Houstonian Primals – Nov 5-steak night 11 present, and Nov 15-munch, 10 present, “Primal Rewards”
Houston Babygirls, Littles & Pets – no events until January

Newcomer’s Report
Nov 2nd – 11 new members present
Nov 20th – 5 new members present

Charity Report
November’s Charity was Toys For Tots. We collected $341 in cash donations and 17 items to donate to this awesome organization. We used the cash and price match deals to buy over 80 presents.

We have two charity events in December.
The joint event between HPEP & NLA will be held on December 10th, at Midtown Bar & Grill. All proceeds will be donated to the Houston Food Bank in both club’s names.
December’s party charity will be Tony’s Place. The money collected will be used to purchase items requested by the organization. We will purchase the items and get them delivered to the charity in the HPEP’s name.

Head DM Report
One issue of outright defiance of a DM’s instructions.
2 people are suggested for corrective action – Attend a Newcomer’s munch to review rules.

Treasurer’s Report
Beginning Balance: $5582.32
Bills: $137.22
Deposits: $475.00
Final Balance: $5906.10

Old Business

1) Newcomer’s Book

The blurb for the new Babygirl, Little and Pets group needs to be added and then formatted for print. Will be done by next board meeting and ready for print going forward.

2) Vendor Fair
We had nine vendors present. A great turnout of people. We will be planning another for the spring.

New Business
1) LUEY 2017

Ad – due in January
Minnylynx will design an ad for the brochure

Theme – Unity

Drink – homework for each member to bring vodka ideas

TFL Hat – aide-de-camp is making

Reception ideas – Thursday night

Registration – Friday night

Dinner @ Neon Boots – all will attend

T-shirts – order separate HPEP shirts

1) Leather cross over event – HPEP & NLA
7-9am – VKD and adc
8-10am – Lulu & ML
10-12pm – RTP & W84

We will all be there to attend the event with NLA and visitors. Midtown has agreed to handle the donation overages. Money will be taken to Houston Food Bank and pictures provided.

2) December Party Details
Walk through – Dominious
Food – all
Ice – Lulu
Drinks – Lulu
Door – Lulu & VKD
Close – Dominious
List – W84

Board coverage for party:
7-12: lulu & minny
8-1: VKD
9-2: RTP

Party Hours
While we voted for the hours to change last month, the New Year’s Eve party has been billed as 8-2am so we have plenty of time to party, stop for NYE celebration and enjoy the time. We are still governed under the contract to pay DrSam the $30, so we will be scheduled and ready to do that.

Food – Mexican food

3) HPEP Adventures

January – painting
February – karaoke
March – main event?

We will begin pimping each event the week of. M-lulu, T-W84, W-ML, Th-adc, F-RtP, S-VKD

4) Black & Blue Weekend
Thursday: setup for 2 hours
Friday: Shattered Pulse will do demo on rope and predicament bondage
Saturday: Hardy Habermann will do leather discussion
Sunday: party with elections
Vendor Fair: 3-7pm. TheCowboy will be in charge of vendors
Theme: ??

5) Contract with DrSam
VKD and DrSam will get together and have them signed by Dec 31st.

6) Executive Session
December2016ExecSes.doc & DecExecSesPic1, DecExecSesPic2, DecExecSesPic3

Member will be notified of permanent ban, effective immediately, via email.


Meeting Closed
VintageKinkyDoll asked if any further business was to come before the board – none proposed.
VintageKinkyDoll closed the meeting at 8:02PM