HPEP Board Meeting

July 2017

 

A regular meeting of the HPEP Board of Directors was held at Midtown Bar & Grill

Meeting called to order by VintageKinkyDoll @ 6:12PM, July 9, 2017

 

In Attendance

Board Members present:

VintageKinkyDoll – Chairman

Minnylynx – Secretary

Luluann – Treasurer

Willing84 – Membership Coordinator

DaddysMarionette – SIG Coordinator

Quorum met – 5 of 6 Board Members were present

 

A total of 6 members in attendance.  See attached list for attendees.

 

Approval of Minutes

The minutes from the previous meeting in June were read and approved.

 

Reports

SIG Coordinator Report

HELL – resumes in August

Switches – 17 present, “Why/When/How are you a switch”

Sub Support – Cancelled

TSK – 8 present, “Reading your bottom during play/resources for new tops/microscenes

LoneStar Leather – cancelled

Houstonian Primals – munch-10 present, “Round table discussion”; steak night – 15 present

Houston Babygirls, Littles & Pets – 11 present, “Games within your dynamic”

 

Newcomer’s Report

  • Jun 7th – 9 new members present
  • Jun 18th – 7 new members present

Charity Report

Yearly charity report found in New Business

Head DM Report

  • 11 pictures reviewed from B&B weekend
  • No incidents, no first aid

Treasurer’s Report

Beginning Balance: $2417.01

Bills: $

Deposits: $

Final Balance: $2012.00

Media Coordinator’s Report

Visits to the webpage: N/A

New members: N/A

Events added: N/A

Leather Liaison’s Report

Leather Events attended for HPEP: 3

June Bar Night, HCC Meeting, July Bar Night

 

Old Business

1.HCC Meeting

Meeting was very quick.  Discussed LUEY schedule, installed new officers and will discuss LUEY at length next meeting

 

2.Bar Night – July

We served red, white and blue test tube shooters.  With tips, we raised $46.

 

3.Year End Closeout Reports

Membership

  • New members: 186

Charity

  • Money donated: $4306
  • Charities donated to: 11

DM

  • Corrective Measures: 7
  • Scenes Stopped: 1
  • First Aid Required: 0

Accounting

Audit conducted and 4 line items need more information for expenditures.

  • Police report for the theft of RTP’s car
  • Thank you for letting us borrow your shuffle. Thank you for Dominious’ donation of a permanent ipod.
  • Line item for DM training and Sir Wolff’s expenses
  • Line item expense of cleaning HEAT

Sigs

  • Sigs added: 4; BIG/littles (removed), HPEP Toymakers, Houstonian Primals, BLP
  • Sig attendance: 670 participants

Leather

  • Leather events attended: 19

Club

  • 17 executive sessions
  • Action items outstanding to close yearly file:
    1. VKD get screen grabs for yearly incidents on Fet
    2. RTP get screen grabs for yearly incidents on Fet
    3. ML get screen grabs for yearly incidents on Fet
  • 3 board member appointments
  • 2 board officer appointments

 

4.Black & Blue Weekend Event

Went well.  Had a good energy on Saturday and will have a lot more to come for next year’s party.

 

New Business

1.Election Results

Under 3.1 and 4.4 of HPEP Bylaws, TexasLady4You, Girru and ShinyJewels were the 2017 Election Committee and certified the election results as follows:

34 ballots cast:

VintageKinkyDoll: 34 (100%)

MinnyLynx: 34 (100%)

LuluAnn: 34 (100%)

Willing84: 34 (100%)

aide-de-camp: 32 (94%)

DaddysMarionette: 27 (80%)

ReadyToPls: 15 (41%)

 

All candidates met the requirements of the election rules and the percentage of votes obtained, all 7 members were installed as HPEP Board of Directors 2017-2018.

 

Officers:

VintageKinkyDoll – Chairman

MinnyLynx – Secretary

LuluAnn – Treasurer

Willing84 – Membership Coordinator

aide-de-camp – Education Coordinator

DaddysMarionette – SIG Coordinator

ReadyToPls – Charity Coordinator

 

2.Board Officer Appointments 2017-2018

Motion: Nominations for Dominious, Shooter, Moh and Momma_Lynn for Board Officer positions. APPROVED

Motion: VintageKinkyDoll

2nd: LuluAnn

Head DM – Dominious

Sergeant at Arms – _Shooter_

Webmaster – Moh

Media Coordinator – Momma_Lynn

 

3.Schedules

Event schedules will be worked out via email.  A yearly schedule will be decided on and posted for each Board Member to sign up to work our many events

Bar Night – minimum of 3, preferably 4, people per night; 8 nights per year

Pimping Schedules – every week mandatory. First week – bar night, 2nd & 3rd week – education, 3rd & 4th week – party

Party Schedules – minimum of 5 people per night, 10 parties per year

 

4.Resignation

ReadyToPls submitted her resignation, via email on 7/9/17 @ 5:34PM.  It was read, in its entirety and accepted by the Board.  In the letter submitted, a point was incorrect and was then corrected for the remaining board members, by reading the contested message of time and date stamped information.

 

5.SaA and Head DM Planning

Head DM Dominious and SaA _Shooter_ will present the Board with their training requirements and manpower estimates for the upcoming year and events.  Due for September’s Meeting.

 

Questions

None

 

Meeting Closed

VintageKinkyDoll asked if any further business was to come before the board – none proposed.

VintageKinkyDoll closed the meeting at 6:55PM